| Clause 1 |
NAME
The Society shall be called the Northern Counties Archery Society.
(hereafter referred to as 'the Society').
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| Clause 2 |
ADDRESS
The postal address of the Society shall be that of the Secretary
for the time being, or such other address as may be decided by the
General Committee from time to time.
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| Clause 3 |
OBJECTIVES
The objectives of the Society shall be the promotion and
encouragement of archery in the Northern Region, comprising
the areas of Northumberland, Cumbria, Cleveland, Durham,
North Yorkshire, South Yorkshire, West Yorkshire, Lancashire,
North Humberside, Merseyside, Greater Manchester, Cheshire,
Tyne and Wear, and the Isle of Man which form the Counties
known as Cheshire, Cumbria, Durham and Northumberland,
Lancashire, Yorkshire and the Isle of Man.
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| Clause 4 |
The Society shall hold once in each year a Target Championship
Meeting and any other meetings it requires.
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| Clause 5 |
MEMBERSHIP
The Region within the Society's jurisdiction shall be
divided into Country Associations, each of which shall
determine its own Constitution and Rules, always providing
that they conform to the Rules of the Grand National Archery
Society and of the Society. Unless otherwise decided at a
General Meeting of the Society the County Associations shall be
Cheshire, Cumbria, Durham and Northumberland, Lancashire,
Yorkshire and the Isle of Man.
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| Clause 6 |
Any Archery Club or Archery Section of a Club within the area
of the aforementioned six Counties, properly constituted, shall
be eligible for affiliation as an Associated Club.
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| Clause 7 |
MEMBERSHIP
There shall be nine classes of members:
- Honorary Life Vice President.
- Honorary Life Members.
- Direct Senior Members.
- Direct Junior Members.
- Associate Senior Members.
- Associate Junior Members.
- Members of School Clubs.
- Members of other educational establishments.
- Members of Disabled Groups.
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| Clause 8 |
If the Society wishes to honour any of its members for distinguished
service in the cause of archery it may elect such a person as an
Honorary Life Vice President or Honorary Life Member at the
Annual General Meeting.
Nominations for such elections shall, in the first place, be made
to the Society's General Committee; this Committee shall determine
from time to time the number of Honorary Life Vice President but
at no time shall the total exceed six.
The number of Honorary Life Members shall also be determined by
the Society's General Committee from time to time.
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| Clause 9 |
All members shall accept the jurisdiction of the Grand National Archery
Society and the Society, and shall conform to the Conditions, Policies, Rules and
Shooting Regulations as made be determined by those two bodies from time to time.
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| Clause 10 |
If, in the opinion of the General Committee, any person or club
affiliated to the Society is guilty of misconduct, the General
Committee may, after affording such person or club a reasonable
opportunity of a hearing, expel such person or club from membership
or apply any other sanctions considered appropriate by the General
Committee without being called upon to state the reason to any but
the person or club concerned and the General Committee's decision
shall be final subject to any rights under the Grand National
Archery Society's Constitution.
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| Clause 11 |
The Society's annual subscriptions shall be decided at each and
every General Meeting for the ensuing year.
The Society shall collect all annual subscriptions due by
members and from Associated Clubs on behalf of their members,
and shall pay to the Grand National Archery Society such proportions
as are agreed upon and due from time to time.
A person being a member of more than one club within the Region
is required to pay only one Regional subscription.
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| Clause 12 |
All subscriptions shall become due on the first of September,
and shall be received by the Society's Honorary Secretary by the
thirtieth of September in each year.
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| Clause 13 |
The subscriptions for a member newly joining a club on or after
the 1st July in any year shall be due for payment immediately
by the club on the 1st September following and shall last
until 31st August of the following year.
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| Clause 14 |
MANAGEMENT
The management of the society's affairs shall be entrusted to the
General Committee which shall consist of:
- The President
- The Chairman
- The Vice Chairman
- The Secretary
- The Treasurer
(The above Officers must be five separate persons).
- The Coaching Organiser
- The P.R.O.
- The Junior Organiser
- The Judges Liaison Officer
- Field Representative
- Clout Representative
- Flight Representative
- E.A.F. Representative
(All the above shall be elected at the Annual General Meeting).
The Secretaries for the time being of each County Association.
The Representatives appointed by the County Association on the
basis of one for every twenty five (25) Associated Clubs or
part thereof in each County Association.
Except as provided, a person may hold more than one of the
above offices if so elected at the Annual General Meeting.
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| Clause 15 |
The Society shall appoint,from among it's membership, a Child Protection
Officer and a Deputy Child Protection Officer, with powers to carry out the
roles and duties of such officers as described in the GNAS "Protection of
Children and Vulnerable Adults Policy" in force at the time. These officers
shall be appointed at such time as to ensure that both posts are filled continuously
as far as is practical.
These officers need not be appointed from within the General Committee;
the General Committee shall have approval of these appointments. These
officers shall have the right to attend meetings of the General Committee
(and sub-committees) and to address them, but shall have no ex-officio voting
rights.
The appointment of these officers shall be notified to members as appropriate
as soon as possible after the appointment. The appointments need
not be for a specified period, though they must be confirmed by the General
Committee at least annually. Reasonable training and operating expenses
shall be reimbursed by the society.
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| Clause 16 |
The Society shall elect, at the Annual General Meeting, as its President,
an individual, Lady or Gentleman, having knowledge and experience in
matters concerning archery. The President shall hold office for
three years, and no individual shall hold the office for a consecutive
period of more than three years.
The President, Honorary Life Vice Presidents, and Vice Presidents
shall be ex-officio members of the General Committee and
shall have voting powers.
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| Clause 17 |
Except as provided in Clause 16, all Officers of the General
Committee shall hold office for one year as from their election
at the Annual General Meeting and shall be eligible for re-election
or co-option as the case may be.
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| Clause 18 |
The General Committee may appoint Committee or Committees for specific
purposes. At least half of any such Committee and its Chairman shall
be members of the General Committee.
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| Clause 19 |
All funds and property of the Society shall be vested jointly in the
Chairman, Vice Chairman, Secretary and Treasurer for the time being.
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| Clause 20 |
In case of emergency The President, the Chairman, Vice Chairman, Secretary
and Treasurer shall have full powers to act.
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| Clause 21 |
MEETINGS
The General Committee shall meet at least thrice in every year, at such time
as may be deemed necessary. Nine members shall constitute a quorum.
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| Clause 22 |
The Annual General Meeting shall be held during the month of March at a
place to be determined by the General Committee.
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| Clause 23 |
At all General Meetings each member, having attained the age of 18 years,
shall be entitled to one vote and there shall be no voting by proxy.
No person may vote in more than once capacity and the Chairman shall have
a casting vote in the event of a tie. Twelve members shall constitute a
quorum at a General Meeting.
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| Clause 24 |
Not less than twenty one (21) days notice of any General Meeting shall be
sent to each member indicating the purpose of the meeting and any
proposal intended to be moved. Such notices shall be deemed to be
properly served if sent to County Secretaries and Associated Club
Secretaries for notification to their members.
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| Clause 25 |
The General Committee may, or at the request of two or more County
Associations shall, call an Extraordinary General Meeting.
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| Clause 26 |
FINANCE
The General Committee shall cause to be prepared and shall present
to the members for approval at the Annual General Meeting, the
Society's Balance Sheet at 31st December of the preceding year,
together with an Income and Expenditure Account for the year ended
on that date, duly certified by the auditor appointed at the last
Annual General Meeting. Copies of such accounts shall be circulated
to each Associated Club and Direct Members with the notice Convening the meeting.
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| Clause 27 |
DISSOLUTION
In the event of a proposal being made that the Society be dissolved or
cease to exist for any reason whatsoever then an Extraordinary General
Meeting of the Society shall be called and this Meeting shall decide
upon the disposal of all Trophies, Property, and Funds and other
Assets of the Society.
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| Clause 28 |
RULES
The Society recognises the Grand National Archery Society as the
Governing Body of Archery throughout the United Kingdom.
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| Clause 29 |
No archer, unless a Member or Associated Member of the Grand National
Archery Society, or of the Federation Internationale de Tir a l'Arc,
may compete in any archery meeting promoted under the
jurisdiction of the Society.
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| Clause 30 |
An archer shall shoot for only one Club, County, or Region
in a given discipline in any one affiliation year.
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| Clause 31 |
The Constitution and Rules of the Society shall not be altered or amended,
except at a General Meeting properly convened in accordance with Clause 24
and shall be passed by a two thirds majority out of those attending and
voting at the General Meeting. Proposals for the Annual General Meeting
are to be sent to the Honorary Secretary of the Society two months prior
to the Annual General Meeting.
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| Clause 32 |
Only amateurs as defined by the G.N.A.S., are eligible to compete for the
awards and honours in any tournament organised by the Society or coming
within the jurisdiction of the Society.
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| Clause 33 |
Discretionary power is given to the General Committee to decide any
circumstances not covered by this Consitution. |
